Time Off and Leaves
Policy
There are a variety of options available to Pratt employees to take time off from work for travel, recovery from illness, family care, for attending to personal issues, pursuit of research or education, or simple rest and relaxation. The specific options available vary depending on employee classification and are subject to the relevant collective bargaining agreement, if applicable. Paid leave may be available to regular part-time employees on a pro-rated basis. The specific types of paid and unpaid leave are summarized below.
Summer Hours
Pratt Institute observes a Summer Hours Schedule by rescheduling the departure time for most full-time staff. Summer Hours begin the Monday after commencement and end before move-in day in August. To determine who is eligible, you may check your Benefits Summaries or reach out to HR for this information.
This year (2023), Pratt Institute’s summer work hours will begin on Monday, May 22nd, 2023 and will run through Friday, August 18, 2023.
Please note that during the Summer Hours Scheduling Period, time credited or deducted for vacation or sick leave is based on a regular full-time employee schedule. Time used and accrued by:
- Full-time maintenance personnel is based on an eight (8) hour work day;
- Full-time Librarians, Administrative Staff, and L153 Clerical Technical Staff are based on a seven (7) hour work day.
Part-Time or Temporary Staff are not eligible for this benefit.
For those employees who normally work from 9:00 am- 5:00 pm, their departure time will be at 4:00 pm.
The regular departure time of 5:00 pm will resume on Monday, August 21, 2023
For all other work schedules (e.g., not 9:00 am- 5:00 pm), you must reach out to HR as soon as possible so that we may update our timekeeping system UKG Ready (formerly Kronos) to accurately reflect Summer Hours. You may call us at x3787 (718-636-3787) or e-mail us at hr@pratt.edu.
Vacation
All regular full-time employees, excluding faculty but specifically including full-time faculty librarians, are eligible to receive vacation. Vacation is accrued on a monthly basis September 1 through August 31. Unused vacation, up to a maximum of one year’s accrual, may be carried over from one year to the next. The maximum vacation accrual is 35 days. Employees are paid for unused accrued vacation, up to a maximum of 35 days, upon resignation or termination of employment.
Vacation Accrual: The current vacation accrual rates for the respective employee classifications are summarized in the attached vacation accrual document. Vacation for bargaining unit employees is subject to the terms of the respective collective bargaining agreements.
Sick Leave
All regular full-time employees, excluding faculty, are eligible for sick leave which is accrued on a monthly basis September 1 through August 31 and may be carried over from one year to the next if unused. Employees accrue at the rate of 10–12 sick days per year depending on employee classification and years of service. Bargaining unit employees may be eligible for partial compensation for unused sick leave upon retirement subject to the terms and conditions in the relevant collective bargaining agreement.
Discretionary Leave
All regular full-time employees, excluding faculty, are eligible to receive up to four discretionary days annually to cover personal absences. Unused discretionary days are forfeited at the end of the year.
Paid leave (vacation, sick leave, discretionary days) may be used only after completion of three months of employment.
Holidays
Currently the Institute is closed on the following holidays: Labor Day, Indigineous People Day (also known as Columbus Day), Thanksgiving (2), Winter Break (6), New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Juneteenth and Independence Day. The Holiday Schedule is attached. The Holiday Schedule is established by the Institute and is subject to change. Faculty members and other employees in academic departments may be required to work on certain holidays when classes are held or other services are being offered.
Leaves of Absence
SABBATICAL LEAVE
Pratt Institute grants a number of sabbatical leaves with pay each academic year to eligible faculty and academic staff. Regular full-time and part-time adjunct faculty with a CCE are eligible to apply for sabbatical leave with pay pursuant to the terms of the UFCT Local 1460 collective bargaining agreement. Academic deans and department chairpersons may also be eligible for sabbatical leave.
MEDICAL LEAVE
In addition to the 12 weeks of leave provided under the FMLA, employees may be entitled to extended medical leave, without loss of benefits, as provided in Pratt policy and/or the relevant collective bargaining agreement. The maximum length of medical leave may vary depending on employee classification and the relevant collective bargaining agreement, if applicable. Employees will be required to utilize all paid leave during a medical leave before the leave becomes unpaid.
LEAVES OF ABSENCE
Employees may be eligible for unpaid leaves of absence for reasons other than medical leave at the discretion of the Institute. The maximum length of an unpaid leave may vary depending on employee classification and the relevant collective bargaining agreement, if applicable. Employee benefits eligibility may be impacted during a leave of absence.