Objective
This policy outlines the key roles and responsibilities for effective pre-award and post-award management of externally funded projects. Clear delineation of the responsibilities among Principal Investigators, Academic Departments, the Division of Finance and Administration, and the Office of Research and Strategic Partnerships is crucial for compliance, efficient project execution, and successful financial stewardship of sponsored projects.
The Principal Investigator is the intellectual lead of the project and holds primary responsibility for the scientific and technical conduct of the grant.
Pre-Award Responsibilities
- Proposal Development: Develop the scientific/technical narrative, research plan, and budget justification.
- Compliance: Ensure the proposed research adheres to all relevant ethical, regulatory, and institutional guidelines (e.g., pursuing and acquiring Institutional Review Board [IRB] approval before conducting research with human subjects).
- Internal Approvals: Secure necessary departmental and institutional approvals before submission.
- Collaboration: Coordinate with collaborators, subrecipients, and other key personnel.
- Budget Input: Provide detailed input for the project budget, aligning it with the proposed scope of work.
- Timely Submission: Provide all required proposal components to the appropriate Academic Department and OSRP well in advance of the sponsor’s deadline.
Post-Award Responsibilities
- Project Execution: Direct the scientific and technical aspects of the project, ensuring objectives are met.
- Financial Oversight: Monitor expenditures against the approved budget, ensuring costs are allowable, allocable, and reasonable.
- Personnel Management: Supervise project personnel, including hiring, training, and performance evaluation.
Reporting: Prepare and submit scientific/technical progress reports to the sponsor as required. - Compliance: Ensure ongoing compliance with all sponsor terms and conditions, as well as university policies.
- Subrecipient Monitoring: Oversee the work and expenditures of any subrecipients.
- Closeout: Ensure all technical deliverables are completed and final reports are submitted upon project conclusion.