Award Management

The Proposal Routing Form should be submitted to ORSP at least eight weeks before the submission deadline, but ideally three months prior for federal grants. Once received, staff will review the form and set up a discovery meeting to discuss project feasibility and development.

• Projects with over $1 million budgets will require continuous meetings with staff throughout proposal development stages.
• Full proposals are due to ORSP 14–21 days prior to the submission deadline (depending on the size and complexity of proposal). Failure to submit a final draft of the proposal will nullify ORSP approvals and disallow the submission of the proposal.
• PRFs will be reviewed and prioritized based on the order they are received.

Grantees face the possibility of losing institutional support for the grant, pre- and post-award.

1. The Principal Investigator (PI) and all Key/Senior Personnel (e.g., co-PIs, co-Investigators and other faculty and staff explicitly named in the application or budget as participants in the project).
2. The authorized representative of ORSP, if the proposal is offering cost-sharing (for personnel, consultants, collaborators, sub-grantees, etc.) on the project budget, or any reduction to the allowed indirect costs such as administrative leave, or course release/relief. 
3. Deans and Chairs, if course release/relief, administrative leave time, or other institutional resources are requested.

Among other considerations, the form documents:

• The PI and project team’s compliance with ORSP, Institute, and sponsor policies and federal regulations; 
• ORSP’s awareness of and support for the activity; and
• ORSP and the Institute’s agreement to provide all resources and support necessary for the proposed project’s completion.

A fiscal agent or sponsor is an organization that has agreed to carry out the fiscal responsibilities (e.g., financial reporting, budget allocation, etc.) of a grant in compliance with a funder’s guidelines and with applicable law. Often, a fiscal sponsor is required by funders for grantees who lack capacity to carry out these responsibilities on their own.

Cost sharing (also known as “matching funds” or “non-Federal share”) refers to the portion of a project or program’s cost that is not paid for by the grant funding agency. It’s a way for grant recipients to demonstrate their commitment to the project and can involve a contribution of cash, resources, or in-kind services.

If cost sharing is required by the funder, it will be noted in the funding notice/call for proposals.

Yes.

Yes.

All personnel responsible for finances and administration related to grant awards are considered direct reports of the Office of Research and Strategic Partnerships.

The Institute recognizes the importance of research. In order to support research activities, indirect cost recovery that is generated by grant funding is reinvested, in full, toward supporting research efforts at Pratt. 

In accordance with federal government standards, which dictate the indirect rates charged to each grant, the Pratt budget will comply with the following set rates for FY26 (updated and adjusted annually by federal regulations).

• Federal On-Campus Rate: 58.3%
• Federal Off-Campus Rate: 17.9%
• Other: Based on funding agency guidelines, generally 10–30%

Please refer to Pratt’s Indirect Cost Recovery Policy for more information. (You must be logged into onePratt to view this policy.)

Anyone who receives financial compensation or research support from grant funds for services or goods.

The CITI training will provide you succinct access to information related to IRB and reporting structures specific to your grant type.

CITI certification is required by law to obtain IRB approval. It covers regulatory compliance with relevant guidelines like the Common Rule, ensuring researchers are aware of and compliant with the legal and ethical guidelines for conducting research. As researchers we have an obligation in human subjects research to respect participants, minimize harm, and ensure fair treatment. Key principles of ethical research include obtaining informed consent, protecting confidentiality, and avoiding deception. These principles are rooted in the idea of beneficence (doing good), non-maleficence (avoiding harm), respect for persons (autonomy), and justice (fairness).

For more information about CITI training and IRB approval, visit the Institutional Review Board (IRB) & Human Research Subjects webpage.