Screen Mirroring and Meeting Technology
- Point the remote at the lower left corner of the display. Press the Source button on the remote controller.
- Using the arrow buttons on the remote controller, select HDMI 1 as the source.
- Connect your Apple device to the same wifi network you see on the TV prompt.
- Proceed with the screen mirroring feature of your apple device and choose the TV cart you see on the TV screen prompt.
- Point the remote at the lower left corner of the display. Press the Source button on the remote controller.
- Using the arrow buttons on the remote controller, select HDMI 2 as the source.
- Press the Windows and K keys on your laptop.
- On your windows laptop, select the TV cart you see on the TV screen prompt.
How to Set Up the Meeting Owl for the First Time
- Place your Owl on a table or desk.
- Plug in power. Connect USB-C to an in-room computer or laptop.
- Choose the Meeting Owl as your camera, speaker, and microphone in your video conferencing app.
- Optional: download the Meeting Owl App for desktop, mobile, or tablet to setup your Owl and configure advanced settings.
Camera Specifications
- Single custom-designed 360°panoramic fisheye camera to eliminate image distortion
- Camera view shows optional 360° panoramic view of the room and face-to-face view that auto-focuses on whoever is speaking
- Output Resolution: 1080p HD
- Field of View: 360°
Microphone Specifications
- 8 omni-directional beamforming Smart Mics
- Smart Mics equalize speaker volume to amplify quiet voices
- Audio Pickup Radius: 18 feet (5.5m)
- Ability to pair two Meeting Owl Pros with Owl Connect to expand video and audio range by 8’ (2.5m) in any direction
Speaker Specifications
- Three built-in speakers for 360° coverage and clear in-room sound
- Speaker Output Level: 76 db SPL
No Power
- Check power connections and ensure the power adapter is securely connected to both the Owl and the power outlet.
- Hard restart the Meeting Owl. Unplug the Owl, wait 10 seconds, and plug it back in.
Owl Not Recognized By Computer
- Ensure the USB cable is securely connected to both the Owl and computer.
- Try connecting the USB cable to a different port on the computer.
Poor Audio/Video Quality
- Adjust audio and video settings in your video conferencing application: i.e., Zoom.
Under Audio Settings > Audio > Audio Profile. Select:- Original Sound for musicians with echo cancellation
- Live Performance audio
2. Ensure a stable internet connection.
Audio and/or Video Not Working
- Ensure the Owl’s microphone is selected in the video conferencing application i.e. Zoom.
- Check if the microphone is muted in the software or on the Owl’s physical mute button near the bottom of the device.
- Ensure the Owl’s camera is selected in the video conferencing application.
- Update your video conferencing application i.e. Zoom to the latest version.
Echo or Feedback
Audio issues in Zoom can occur when multiple people in the same room have both their microphones and speakers active at the same time, creating an audio loop. In this situation, the microphone on one laptop may pick up sound coming from another person’s speakers and send it back into the meeting. This can lead to either echo or feedback.
Echo is typically heard as a delayed repetition of sound—such as hearing your own voice played back shortly after speaking—and it can be made worse by room acoustics, especially in spaces with hard surfaces (like glass, walls, or tables) that reflect sound back into microphones.
Feedback, on the other hand, is a continuous, high-pitched screech or loud hum caused by a self-amplifying loop between a microphone and a speaker. In simple terms, echo is reflected sound (often influenced by the room), while feedback is a rapidly escalating audio loop between devices.
How to Fix It
- One Audio Source: Only one person in the room should have their computer speaker and microphone enabled.
- Mute Others: All other participants in that room should fully mute their computer microphones and speakers.
- Use Headsets: All users should use headsets or earbuds to keep audio private and avoid microphone pick-up.
- Use Telephone Audio: If multiple people are in one room, have only one person use their phone for audio while others connect via computer with audio disconnected
Conference Rooms
AV Control System Overview
- Locate the AV system button controller on the wall adjacent to the projector screen.
- Press Power. Wait 15-30 seconds for it to warm up. Press the off button twice to turn off.
- Press the Source button on the controller to toggle between available inputs in order they are received. Each button press will advance to the next available input, but will default to Apple TV upon start up.
- HDMI 1 (Apple TV)
- HDMI 2 (Microsoft Wireless)
Apple TV Airplay Connectivity
Connecting With a Mac Computer
- Select the correct input
- Select HDMI 1 via the button controller to display the Apple TV input on the projector.
- Connect to Wi-Fi
- Connect your Mac to the ResearchYard Wi-Fi network.
- Open AirPlay Display
- Click the Control Center icon in the menu bar (top-right of your screen).
- Click Screen Mirroring.
- Select the room display
- Choose Conference Room South Apple TV from the list.
- Enter the passcode
- Enter the AirPlay passcode shown on the projector screen.
- Your screen will now appear on the display.
Mirrored and Extended Display Modes
After connecting, you can choose how your screen appears.
- Open System Settings
- Select Displays
- Under Use As, choose:
- Mirror for Built-in Display (same content on both screens)
- Extended Display (use the projector as a second monitor)
Tip: In extended mode you can drag windows between screens.
Audio Settings
AirPlay may automatically route audio to the room system. If not:
- Open System Settings
- Click Sound
- Under Output choose > Conference Room South Apple TV
This will send audio to the projector amplifier. If you prefer otherwise, you can select another device instead.
- Laptop speakers
- USB speakers
- Bluetooth headphones
Connecting With an iPad or iPhone
- Connect to the ResearchYard Wi-Fi network.
- Open Control Center
- iPhone X or later / iPad: Swipe down from the top-right corner
- iPhone 8 or earlier: Swipe up from the bottom of the screen
- Tap Screen Mirroring
- Select Conference Room South Apple TV
- Enter the passcode shown on the projector screen
Your device screen will now appear on the display. Only one device can mirror at a time.
Quick Troubleshooting
If the Apple TV does not appear:
- Confirm you are connected to ResearchYard Wi-Fi
- Make sure HDMI 1 is selected on the controller
- Turn Wi-Fi off and back on on your device
- Wait a few seconds for the Apple TV to appear in the list
Microsoft Wireless Connectivity
- Choose HDMI 2 as the input on the projector via the button controller.
- Connect to the ResearchYard Wifi network.
- Click the Windows+K keys simultaneously to open display settings.
- Click Connect to a Wireless Display. A sidebar will appear on the right side of the screen; click on the ‘Conference Room South’ wireless display.
- Duplicate or Extend Your Display. Windows uses the term ‘duplicate’ screen instead of mirror (like Apple). Go to Display Settings > choose Multiple Displays > Duplicate or Extend.
- Audio & Video Playback Settings. If sound plays on your device when you’re streaming video to a connected display, you can configure the sound source manually. Here’s how:
- Select Search on the taskbar, enter Sound, then select Sound Settings from the list of results.
- Choose where to play sound: select the name of your speakers on your PC, an external speaker, or Microsoft Wireless Display Adapter. If the Microsoft Wireless Display adapter is selected, sound will be output from the projector amplifier.
First things first, turn on the screens. Grab the Dell remote and hit the Power button. Make sure both 55″ screens light up. Each TV input should be HDMI 1. Fresh or backup remote batteries should be nearby as needed.
- Locate the HDMI cable at the conference table and make sure it is fully inserted into the HDMI port within the table AV console. You might need an adapter for your specific laptop (USB-C, Mini DisplayPort, etc).
- Plug into your laptop. Connect the HDMI cable (with adapter if needed) into your laptop’s video port.
- Screen appears automatically. Your laptop screen will show up on both 55″ displays right away, even before starting a Zoom meeting. Once you start a Zoom meeting, your desktop will appear on one screen and the Zoom meeting will be on another.
Access the touch panel on the conference table. You have two options:
- Start a New Meeting – Tap New Meeting on the touch panel. You’ll be the host and the meeting will be listed as Conference Room North.
- Join an Existing Meeting – Tap Join Meeting on the touch panel, then enter the pre-existing Meeting ID or use a personal link name to join.
- Note: Make sure you have the meeting ID or link ready before starting.
Wired HDMI Cable
If you’re already connected via the HDMI cable, tap the Share icon on the touch panel to share your screen in Zoom. This is the easiest and most reliable way to share your screen.
Wireless Desktop Sharing
For wireless sharing from your laptop, tap Share on the touch panel and select the Wireless Desktop option. Follow the on-screen instructions to connect.
Wireless iPhone/iPad Sharing
To share from an iPhone or iPad, tap “Share” on the touch panel and select the iPhone/ iPad option. Use AirPlay from your device to connect.
Once you’re in the Zoom meeting, the touch panel lets you control everything: mute/unmute, screen share, camera settings, and more.
Tap the View button on the touch panel to change how participants appear on screen. Choose between Active Speaker (focuses on who’s talking), Gallery (shows everyone), or Multiple Speakers (shows several people at once).
Touch Panel Camera Control
Tap the Camera Control icon on the touch panel to move the Logitech Meetup camera view up/down, left/right, and zoom in/out.
Use presets 1, 2, or 3 on the touch panel for quick camera positioning.
You can also try “Auto-Mode” to have the camera automatically frame people. You can always switch back to manual control if Auto-Mode doesn’t work well for your setup.
Button Camera Control
Use the separate Logitech remote button controller if you prefer physical buttons over the touch panel.
Simply tap the top of the conference microphone to mute or unmute or use the touch panel.
Notice! Don’t Yank the Cable!
The microphone can pick up speech within a 10ft radius intelligbly. There is some cable slack to reposition, but do not pull hard or try to stretch the cable to avoid damage.
Adjusting Volume
When using a Zoom Room, the volume slider on the Logitech Tap controller adjusts the volume of the room’s conferencing audio system (the speakers used for Zoom meetings). This controls how loud remote participants sound during a call.
The volume control on the Dell display, however, only affects the TV’s built-in speakers, which are typically used when audio is coming directly from the display itself (for example, a laptop connected via HDMI without the room audio system).
In most Zoom Room setups, the meeting audio is routed through the room’s dedicated speakers, so adjusting volume on the Logitech Tap is usually the correct control during meetings.