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Faculty Instructions

Faculty are encouraged to attend the Awards Convocation ceremony, which will be held on Tuesday, May 16, and Commencement, which will be held on Wednesday, May 17. Faculty planning to attend either ceremony must RSVP online by Monday, March 10.


Ceremonial attire (cap, hood, and gown) is required for all faculty participating in the Awards Convocation and Commencement ceremonies. 

Faculty without their own ceremonial attire may rent regalia representing their discipline and school colors through the RSVP form at no charge. Regalia, as well as the faculty pass that will grant you access to Radio City Music Hall, must be picked up at the Graduation Fair.

If attending both events, your regalia will be transported from Awards Convocation to Commencement. 

Please note: There will be no extra ceremonial attire available at Radio City. If you plan to attend Commencement, you must order your regalia in advance, pick it up at the PMC or Brooklyn Graduation Fairs, and bring it with you to the events. 


The Awards Convocation ceremony will be held on Tuesday, May 16 at 3:00 PM in the historic Emmanuel Baptist Church at 279 Lafayette Avenue in Brooklyn. Participating faculty must arrive 30 minutes before the ceremony through the entrance on St. James Place. Faculty must wear academic regalia if participating in the ceremony. 

You will be greeted by an usher who will show you to the robing room, where faculty will line up for the procession. Faculty will process their assigned seats at the start of the ceremony. There is no seating in the audience for faculty or staff. Faculty may not bring guests. 

Department Chairs and Deans will ascend to the stage to announce and confer awards for their respective departments. Please reach out to Rachel Asher ( of the Office of the Provost to confirm that you will be there to “braid the student” as part of the ceremony. If you cannot participate, please provide the name of the faculty member in your department who will take your place. 

After Awards Convocation, you may leave your regalia to be delivered to Commencement the following day. For any questions regarding regalia, please contact


Arrive at Radio City Music Hall no later than 8:30 AM with your academic attire. This is needed for entrance to the venue. Do not carry large handbags or any other personal belongings of value; there is no secure place to store them. 

There will be a faculty breakfast available from 7:45 AM-8:30 AM in the lower level Grand Lounge. We will begin lining up for the Academic Procession (excluding the platform party) promptly at 9:30 AM. The procession will begin at 9:55 AM.

The Academic Procession is organized by department. You will process into the theater and be seated accordingly. Please stand as your students are presented to the President. All faculty and staff members will be seated on stage. No seats are available in the audience for faculty members. 

If you have mobility issues that prevent you from climbing stairs with ease, let us know immediately so we can arrange to have you escorted to your seat on the stage. Email us at

Faculty should remain at their seats during the ceremony. Please do not leave your seat to greet students during the ceremony. Students crossing the stage will be photographed backstage by Island Photography and we need to maintain a safe and organized flow to prevent congestion.

Please enjoy the ceremony with your cell phones silenced. Remember, you will be on camera and your image will be projected to the audience monitors throughout the theater. 

Following the ceremony, you may leave your regalia at the designated drop off area in the Grand Lounge. Your cap and gown must be clearly labeled with your name. Rental regalia will be returned to the vendor.


The Platform Party includes the President, Vice Presidents, Deans, Trustees, other senior staff of the Institute, and Commencement Honorees. Their attendance is mandatory, as they play an important role in Commencement. The Platform Party leads the Academic Procession, which initiates the ceremony.

Platform Party members do not need to use the Faculty RSVP form. Development Events staff will liaise with these individuals and provide them with details and instructions for Commencement. 

Your participation in these events celebrating our students’ accomplishments will be greatly appreciated by the Institute and, more importantly, by the students.