Guidelines for Temporary Telework 

Options for Faculty/Staff during the COVID-19

On March 20, 2020, Governor Andrew Cuomo mandated all non-essential personnel work 100% remotely. To comply with the Governor’s order, Pratt introduced a temporary telework policy for all faculty and non-essential staff.  This policy will provide guidelines for continued telework options for the duration of the public health emergency.

Eligibility

Faculty/Staff may request to continue to telework as state and city restrictions are lifted.  Requests will be evaluated on a case-by-case basis. Not all positions are suitable for telework.  Suitability is determined by the employee’s position, job duties and institutional needs.  Faculty/Staff must submit a written request to their manager with a request for the telework arrangement (full or partial telework) with information on how all of their work can be completed remotely.  Managers, in coordination with Human Resources, will review the request and determine if the request is approved or denied.  If approved, Pratt reserves the right to rescind approval, at any time and for any reason, with 48-hours notice.  If denied, the employee is expected to return to their on-campus duties at a date to be determined by the Institute after taking into consideration relevant state and city guidance.

Employees with underlying health conditions 

Faculty/Staff with underlying health conditions that may make them more vulnerable to COVID-19 infection, should forward requests for accommodation to benefits@pratt.edu. Faculty/Staff must provide medical documentation specifically addressing the connection between the underlying illness and COVID-19. Human Resources/Employee Leave Administrator will work with the employee and the department head to determine if the telework request can be granted. If the employee’s position requires them to be on campus, i.e. teach a studio class or physically work in a space, Human Resources will work with the employee to find the appropriate leave or other accommodation for them.

Equipment 

On a case-by-case basis, Pratt Institute will determine, with information supplied by the staff member and the supervisor, the appropriate equipment needs (including hardware, software, equipment) for each telework arrangement. The Human Resource and Information Technology departments will serve as resources in this matter. Equipment supplied by the Institute will be maintained by the Institute. Equipment supplied by the staff member, if deemed appropriate by Pratt, will be maintained by the staff member. Pratt accepts no responsibility for damage or repairs to staff member-owned equipment. The Institute reserves the right to make determinations as to appropriate equipment, subject to change at any time. Pratt-supplied equipment is to be used for business purposes only. The staff member agrees to take appropriate action to protect the items from damage or theft once they accept possession of the equipment. Upon termination of employment, arrangements must be made to return all Institute property. 

Pratt Institute will supply the staff member with appropriate office supplies (pens, paper, etc.) as deemed necessary. With prior approval, the Institute will reimburse a staff member for business-related expenses, in instances where on-campus resources are not available because of the telework arrangement. Any reimbursable expense must be necessary for the staff member to carry out work-related job duties. 

The staff member will establish an appropriate environment within his or her home for work purposes. Pratt Institute is not responsible for costs associated with the setup of the staff member’s home office, such as remodeling, furniture or lighting, nor for repairs or modifications to the home office space. A request for ergonomic equipment must be evaluated by Human Resources. Any equipment purchased for the employee's home office must be returned to the Institute upon termination of either the telework arrangement or employment.