Maintenance, Repair and Renovation

Facilities Maintenance and Repair

Facilities Management is responsible for a comprehensive, Institute wide program to identify and carry out necessary maintenance and repair of our facilities. Facilities provide detailed inspections to evaluate the maintenance condition of facilities and to identify any necessary corrective work.

In addition, a computer-based preventive maintenance program, under which facility components, equipment, systems are inspected, tested, and serviced on a scheduled basis, covers most University facilities. Required periodic tests of elevators, fire protection systems, boilers, and pressure vessels are performed in accordance with applicable codes and regulations. While these tests and inspection programs identify the majority of the Institutes maintenance and repair work, additional deficiencies should he reported immediately to the Facilities Management service desk.

Corrective Maintenance and Repair

Maintenance, repair, and building renewal projects costing between $10,000 and $500,000 are normally funded through Pratt Institutes deferred maintenance. These projects include roofing repairs or replacement, correction of structural defects, replacement or repair of installed utilities and distribution systems, and other high cost items that cannot be funded in the operating budget.

Painting

Exterior and interior painting is scheduled on a cyclical basis, modified when necessary, based on actual need and funding availability. Every effort is made to program exterior painting frequently enough to avoid deterioration of facilities. Interior painting schedules are typically more limited by the availability of funds. Special interior color schemes axe developed for major public spaces of the Institute. For all other scheduled interior painting, surfaces are normally repainted in the same color. For major renovations, colors may be selected from a series of standard color schemes.

Renovations and Improvements

Facilities Management is prepared to plan and carry out renovation, alteration, amid improvement of the Institutes academic and residential facilities as needed to accommodate new or changed programs. Such work is normally funded by the requesting organization. For a requestor planning and budget purposes, Facilities Managements Operations Department will develop an estimated budget on request. if the work is of significant magnitude, the Facilities Management & Facilities Planning will develop a preliminary investigation report (PIR). The PIR provides a preliminary scope of work and estimated costs.

Fire Safety Systems and Equipment

Facilities Management provides maintenance for the existing fire safety systems and equipment. Expansion, modification or improvement of existing fire safety systems or equipment is financially the responsibility of the requesting department. Installation and maintenance of these systems or equipment for the Facility, are per¬formed on a cost reimbursable basis.

Grounds Maintenance

Facilities Management pro¬vides a planned program of grounds care that includes turf & tree maintenance, care of shrubs, plantings. Garbage removal from the campus and clean up of the grounds. Road & walkway repair, cleaning, snow & ice removal.

Custodial Services

Management’s provides moving services, setups for special events, reservations for tables/chairs, and other general labor support on a limited basis. These services are requested and scheduled in advance and are reimbursable. Facilities Management provides custodial services both Residential & Academic buildings on a scheduled basis. A program of custodial care is provided to each building based upon need and funding limits. Classrooms, offices, hallways, entrances, and stairs are cleaned on a scheduled basis. Restrooms are cleaned and serviced daily. Windows, carpets, and floors are cleaned periodically. The custodial staff also clears snow and ice from entranceways and walks leading into buildings. Limited custodial services are routinely provided on weekends.

Requests for service schedules or questions concerning custodial services may he directed to the service desk at 636-3579. Specific service problems should be handled as service calls to the same number. Special or extra services may be provided on a reimbursable basis. A request for service should be submitted to the appropriate department head for approval.

DDC System

The DDC System operates a computer-based energy management system that remotely monitors and controls heating and cooling in many of the Institutes Academic buildings. Additionally Residential life buildings are being brought on line as the budget allows.

The Center also monitors other equipment and systems, a service that can be valuable to re¬searchers and others who require continuous monitoring of environmental conditions or equipment. Facilities Management can provide this remote monitoring in most Institute buildings on request. In addition to initial sensor installation costs, there is a monthly cost based on the number of points monitored. Departments with special monitoring requirements are encouraged to con¬tact the Facilities Department.

The Power Plant operator receives all after hour’s service calls, and dispatches maintenance personnel when required. The operator also initiates contact with other Institute and non-Institute personnel in response to various emergency situations. Security monitors fire and smoke detection systems. The Security Department in conjunction with the Facilities Department maintains the fire and smoke detection systems.